Beat the ATS in 2025: How to Write a CV That Passes Screening & Still Impresses Humans

Applicant Tracking Systems (ATS) remain essential for companies to handle massive application volumes. In 2025, beating these automated filters means aligning your CV strategically without sacrificing readability and appeal to human recruiters. This guide explains how to optimize your CV to pass ATS screenings effectively.

Understanding ATS in 2025: How It Really Works

ATS software scans CVs for specific keywords, formatting consistency, and structured information. Here’s what matters most:

• Keyword Matching: ATS compares your CV with the job description, scoring it based on keyword presence.
• Structure and Clarity: Clear, consistent headings like “Experience,” “Skills,” and “Education” are essential.
• File Compatibility: ATS prefers PDF or DOCX formats with minimal formatting.

Essential Formatting Tips to Pass ATS Filters

Follow these formatting best practices to improve ATS compatibility:

• Use Standard Headings: Stick to commonly recognized headings such as “Work Experience,” “Education,” and “Skills.”
• Simple, Linear Layout: Avoid columns, graphics, and elaborate tables that confuse the ATS.
• Font and Size: Use standard fonts (Arial, Calibri, Times New Roman) sized between 10 and 12 points.

How to Identify and Use the Right Keywords

Keywords are critical for ATS success. Here’s how to identify and use them:

• Analyze the job description carefully and note repeated skills and requirements.
• Incorporate exact phrases from the job listing into your CV.
• Use synonyms where applicable to broaden keyword relevance.

Balancing ATS Optimization with Human Readability

While ATS compatibility is essential, your CV must also resonate with recruiters:

• Clear Language: Write naturally and avoid excessive jargon or keyword stuffing.
• Quantified Achievements: Use clear, concise, measurable achievements (e.g., “Improved load times by 25%”).
• Highlight Career Progression: Show logical growth and advancement to demonstrate clear career goals.

Common ATS Mistakes to Avoid in 2025

Avoid these common pitfalls that hinder your ATS compatibility:

• Over-formatting: Avoid using complex designs, icons, or images.
• Unconventional Headings: ATS might misinterpret non-standard headings like “My Journey” instead of “Experience.”
• Submitting Non-Compatible Files: Stick strictly to PDF or DOCX.

Quick Tools and Checks for ATS-Friendly CVs

Use these free tools to evaluate your CV’s ATS readiness:

• Jobscan: Compares your CV to job descriptions, highlighting keyword gaps.
• CV Compiler: Provides ATS-compatibility scoring and tips for improvements.

Key Takeaways

• Use clear headings and straightforward formatting for ATS compatibility.
• Match keywords from job descriptions precisely and naturally.
• Balance technical optimization with human readability and appeal.
• Avoid common formatting mistakes that disrupt ATS scanning.
• Utilize free tools to check and refine your ATS strategy.

Read next: AI vs. Human-Written CVs in 2025: Should You Trust ChatGPT, Zety, or Just Write It Yourself?

Recommended: The Perfect Tech CV by Industry: Templates for Data, Design, Product, Engineering & More